Apache Open Office 4.1 is the latest release of the popular, open-source office productivity suite of software applications. The software package includes programs for spreadsheets, word processing, presentations, databases, and graphics. The Open Office software suite supports a number of languages and works on all major operating systems (OS’s). A common task that arises for new users of the software package is figuring out how to install Open Office.
How Hard is Open Office to Learn?
Open Office is considered easy to learn for computer users that are experienced with other popular productivity software suites such as MS or WordPerfect Office. The software package supports a large number of common file formats to include MS Word and Excel files. For computer users who have no wordprocessing or spreadsheet experience, the Open Office alternatives are equivalent in difficulty to learn as the commercial alternatives, except the software is of course free to download, install, and use.
How to Install Open Office in Windows
Before downloading and installing Open Office on your computer, you will want to make sure that your computer meets the system requirements for proper operation of the software package. These include:
The operating system be one of: Windows 2000 SP 2 or newer/higher, Windows XP, Windows 2003, Windows Vista, Windows 7 (or newer)
– Have at least 256 MB of RAM (512 MB is recommended)
– Have at least 650 MB free disk space (with a Java Runtime Environment already installed) (once installed Open Office will use about 440 mb of hard drive space)
– 1024 x 768 or higher screen resolution with at least 256 colors
– A Java Runtime Environment is installed.
Step 1 – Login to your computer with an account that has administrator privileges if you have not done so already.
Step 2 – Download and install the latest Java Runtime environment if you have not done so recently on your computer.
Step 3 – Download Open Office from the OpenOffice website. There is an option to include the JRE with your download that you can select by ensuring the checkbox next to the “Include the JRE to the download…” menu statement above the download table. Ensure you pick the appropriate language for your download. Alternatively, you can select the “Download” menu button from the top-level menu on the Open Office website and click on the down arrow to download the Open Office version that supports the default language for your computer’s web browser.
Step 4 – Select the “Continue to Download” menu button to continue with downloading the software package to your computer. The location of the download will be based on the default downloads location setup on your computer so you will need to note the location when prompted to save to the PC.
Step 5 – Open the folder the downloaded file has been saved. Then double-click it to launch the Open Office unpackaging and installation program. If using FireFox, you can open the “Download Manager,” select the file, then click the “Launch File” menu option to start the unpackaging program.
Step 6 – When the Open Office “Welcome Window” launches, select the “Next” button to continue to the next step.
Step 7 – Accept the folder name (or rename it) in the text box on the “Select Folder” window that is now displayed. Then, click the “Unpack” menu button.
Step 8 – After the Open Office unpacker finishes extracting the program files, the Open Office Installation Wizard will be displayed. Select the “Next” menu button ton continue installing the program on your computer accepting the default menu prompts that are displayed.
Step 9 – When the licensing agreement appears, scroll to the bottom of the page and then select the “I accept the terms in the license agreement” menu option followed by clicking the “Next” menu button.
Step 10 – The customer service form will now be displayed. You can either leave this blank or you can fill it out to register with Open Office. If you are logged in as an administrator on your computer, you will also be prompted regarding installing the software for all users on the computer.
Step 11 – Click the “Next” menu button to proceed to the “Setup Type” window. You can choose a setup type with the folks at OpenOffice.org recommending the “Complete” version of the package. The, click the “Next” menu button
Step 12 – The “File Type” window will now be displayed. By default, all file types that are supported by Open Office will change your computer’s configuration to open OO by default when double-clicking these files. You can de-select any file types if you want to leave another program as the default editor for them. OO can still be used to manually open file(s) of these types. Then, click the “Next” menu button.
Step 13 – The “Ready to Install the Program” window will now be displayed. You can click the “Back” menu button to change previous installation options or click the “Install” menu button to initiate the installation process.
Step 14 – Select the “Finish” menu button when the Installation Wizard has completed installing the Open Office software package.
Step 15 – Launch Open Office after installation to ensure the install worked. You will be prompted to accept the license and to register the installation on the first run of the program.
Step 16– Select one of the OO program components such as OO Writer. The OO
Open Office Applications available after installation and program launchWelcome window will now be displayed.
Step 17 – Yet another licensing agreement will be displayed which you will need to click the “Accept” menu button to continue.
Step 18 – The transfer persona data window will be displayed. You can reuse personal information from a previous installation of Open Office, enter new data, or leave blank and then press the “Next” button to continue.
Step 19 – You will now be prompted to enter your name which will be used on document properties and templates. You do not have to enter this information, but can be found useful when working on group projects.
Step 20 – Click the “Next” menu button which will display the registration window that you can ignore or complete.
Step 21 – You are now complete with the installation of Open Office on the Windows OS.
How to Install Open Office (Linux RPM-Based Install)
Open Office is a popular install for those who have computers with the Linux operating system. The JRE on the computer should be at least version 1.5, or the end-user will need to either choose the installation that includes the JRE or download and install separately.
Step 1 – Download the Open Office Linux RPM image into the current directory on your computer.
Step 2 – Unpack the installation files to the current directory using the following command (ensure you modify it to reflect the specific version of Open Office that you are installing!
tar xvzf OOo_3.0.0_LinuxIntel_install_xxxxxx.tar.gz The command will create a source directory prefixed by “OOO3, etc.”
Step 3 – Navigate to the root directory and then cd into the RPMS sub-directory of the soruce.
Step 4 – Install the new version by typing rpm –Uvih *rpm. This will install Open Office into the /opt directory by default.
Step 5 – Change (cd) to the desktop-integration folder. Based on your specific Linux system/manager, you can now install the appropriate desktop interface.
*Note – A number of current Linux distros now include Open Office in their native package format. These distros have been specifically built by the respective Linux distribution team(s) and are not created by the Open Office team.
How to Install Open Office in Ubuntu
Step 1 – Download the appropriate Open Office .deb package to your computer’s desktop. Ensure you choose the correct version for 32 vs 64 bit processors, and the .deb and not .rpm package.
Step 2 – Extract the .deb file by entering the following command: tar xzvf OOo_3.2.0_LinuxIntel_install_en-US_deb.tar.gz
Alternatively, you can just right click the file and choose the “extract” menu option.
Step 3 – Remove previous installations of Open Office on the computer by entering the following command:
sudo apt-get remove openoffice*.*
Step 4 – Copy and paste the extracted file from Step 2 onto your computer’s desktop.
Step 5 – Open the terminal on your computer if not already open. Enter the following commands in sequence (press the return key after each command and wait for the execution to occur). The specific path listed will need to be verified as these commands are based on Open Office 3.2 naming conventions.
sudo dpkg -i ~/Desktop/OOO320_m12_native_packed-1_en-US.9483/DEBS/*.deb
sudo dpkg -i ~/Desktop/OOO320_m12_native_packed-1_en-US.9483/DEBS/desktop-integration/openoffice.org3.2-debian-menus_3.2-9472_all.deb
***Don’t forget tot double check the specific file name that you are extracting and installing with these steps. Each command will take a bit to complete before moving to the next one!
Step 6 – Launch Open Office and perform the desired registration steps to complete the install on Ubuntu.